---
title: Administrators' Guide – Sansan Academy
description: Find how your Sansan admin can set up and control important information such as user data, account security settings, and permissions.
---

[![sansan-academy-logo](https://resources.sansan.com/hs-fs/hubfs/sansan-academy-logo.png?width=189&height=32&name=sansan-academy-logo.png)](https://resources.sansan.com/sansan-academy?hsLang=en)

- [Sansan Academy](https://resources.sansan.com/sansan-academy) 
    - [Beginner's Guide](https://resources.sansan.com/beginners-guide-sansan-academy)
    - [Administrator's Guide](https://resources.sansan.com/administrators-guide-sansan-academy)
    - [Virtual Cards](https://resources.sansan.com/virtual-cards-sansan-academy)
    - [Mobile App](https://resources.sansan.com/mobile-app-sansan-academy)
    - [Bulk Email](https://resources.sansan.com/bulk-email-sansan-academy)
    - [Best Practices](https://resources.sansan.com/best-practices-sansan-academy)
    - [Reports](https://resources.sansan.com/reports-sansan-academy)
    - [Integrations](https://resources.sansan.com/integrations-sansan-academy)
- [Market Insights](https://resources.sansan.com/market-insights)
- [Contact Us](https://www.sansan.com/en/contact/)

## For Administrators

 

 

Your Sansan admin controls your company's settings, permissions, data access, and more. They have exclusive access to the admin features. These guides cover the features.

  

![](https://resources.sansan.com/hubfs/Academy_Administrator%20Guide.png)

[![](https://resources.sansan.com/hubfs/__ssa_admin_addeditdeletedepartment.jpg)](https://youtu.be/Pmoi2DUhJiw)

[Video](https://youtu.be/Pmoi2DUhJiw)

## Adding Departments and Users

 

Essential setup of your company's users

 

Watch Video (EN) <https://resources.sansan.com/hubfs/Sansan%20Academy/Video/Administrator/Manage%20Department%20(Add%2c%20Edit%20%26%20Delete).mp4?hsLang=en> <https://resources.sansan.com/hubfs/Sansan%20Academy/Video/Administrator/Manage%20Users%20(Add%2c%20Edit%20%26%20Delete).mp4?hsLang=en>

Watch Video (JP) <https://sin.sansan.com/best_practice/media-initial-configuration-admin/>

Watch Video (CN) <https://resources.sansan.com/hubfs/Sansan%20Academy/Video/Videos%20(CH)/%E7%AE%A1%E7%90%86%E9%83%A8%E9%97%A8%20(%E8%BF%BD%E5%8A%A0%2c%20%E7%BC%96%E8%BE%91%20%26%20%E5%88%A0%E9%99%A4).mp4?hsLang=en> <https://resources.sansan.com/hubfs/Sansan%20Academy/Video/Videos%20(CH)/%E7%AE%A1%E7%90%86%E7%94%A8%E6%88%B7%20(%E8%BF%BD%E5%8A%A0%2c%20%E7%BC%96%E8%BE%91%20%26%20%E5%88%A0%E9%99%A4).mp4?hsLang=en>

 

[![](https://resources.sansan.com/hubfs/__ssa_admin_accessprivilegesettings.jpg)](https://youtu.be/SHa6uGunIfY)

[Video](https://youtu.be/SHa6uGunIfY)

## Access Privilege Settings

 

Control what users can and can't do

Watch Video (EN) <https://resources.sansan.com/hubfs/Sansan%20Academy/Video/Administrator/Access%20Privilege%20Settings%20(Department).mp4?hsLang=en>

Watch Video (JP) <https://youtu.be/JeqHnY1Spco>

Watch Video (CN) <https://resources.sansan.com/hubfs/Sansan%20Academy/Video/Videos%20\(CH\)/%E8%AE%BF%E9%97%AE%E6%9D%83%E9%99%90%E8%AE%BE%E7%BD%AE%EF%BC%88%E9%83%A8%E9%97%A8\)%20\(Access%20Privilege\).mp4?hsLang=en>

 

[![](https://resources.sansan.com/hubfs/ssa_admin_scanner_guide.jpg)](https://resources.sansan.com/hubfs/Sansan%20Academy/StartupGuide_en.pdf?hsLang=en)

[PDF](https://resources.sansan.com/hubfs/Sansan%20Academy/StartupGuide_en.pdf?hsLang=en)

## Scanner Installation Guide

 

Setting up the Sansan scanner

 

**Read (2.3MB PDF - EN) <https://resources.sansan.com/hubfs/StartupGuide_en.pdf?hsLang=en>**

**Read (2.8MB PDF - JP) <https://resources.sansan.com/hubfs/StartupGuide_JP.pdf?hsLang=en>**

 

[![](https://resources.sansan.com/hubfs/__ssa_admin_msintegration.jpg)](https://youtu.be/K3XYiuCUh9s)

[Video](https://youtu.be/K3XYiuCUh9s)

## Microsoft Integration

 

Integrate with MS 365 to enhance your data 

 

**Watch Video (EN) <https://resources.sansan.com/hubfs/Sansan%20Academy/Mar%202023%20(upload%20by%20Mavis)/Connect%20Microsoft%20365%20to%20Sansan.mp4?hsLang=en>**

**Watch Video (JP) <https://resources.sansan.com/hubfs/Sansan%20Academy/Video/Videos%20(JP)/What%20is%20Integration%20with%20MS365%20%26%20how%20it%20works(Microsoft%20365%E3%81%A8%E9%80%A3%E6%90%BA%E3%81%99%E3%82%8B).mp4?hsLang=en>**

**Watch Video (CN) <https://resources.sansan.com/hubfs/Sansan%20Academy/Video/Videos%20(CH)/%E8%AE%BE%E7%BD%AEMicrosoft%20365%E9%93%BE%E6%8E%A5(%E7%AE%A1%E7%90%86%E5%91%98%E4%B8%8E%E7%94%A8%E6%88%B7).mp4?hsLang=en>**

 

[![](https://resources.sansan.com/hubfs/__ssa_admin_manageusers.jpg)](https://youtu.be/1yFTAtgiCZc)

[Video](https://youtu.be/1yFTAtgiCZc)

## Change Holder Process

 

Reassigning business contacts to other users

 

Watch Video (EN) <https://resources.sansan.com/hubfs/Sansan%20Academy/Video/Change%20Holder.mp4?hsLang=en>

Watch Video (JP) <https://www.youtube.com/watch?v=gBUU0jEZxqw>

Watch Video (CN) <https://resources.sansan.com/hubfs/Sansan%20Academy/Video/Videos%20(CH)/%E8%BD%AC%E7%A7%BB%E5%8D%A1%E7%89%87%E6%9D%83(Change%20Holder).mp4?hsLang=en>

 

[![](https://resources.sansan.com/hubfs/ssa_adminguide_download_contacts.jpg)](https://youtu.be/jvkoyHymTpY)

[Video](https://youtu.be/jvkoyHymTpY)

## Downloading Contacts & Companies

 

Save contact details to use offline and w/apps

 

Watch Video (EN) <https://resources.sansan.com/hubfs/Sansan%20Academy/Mar%202023%20(upload%20by%20Mavis)/How%20to%20download%20Contact%20%26%20Company%20information%20from%20Sansan%20(1).mp4?hsLang=en>

Watch Video (JP)

Watch Video (CN) <https://resources.sansan.com/hubfs/Sansan%20Academy/Video/Videos%20(CH)/%E4%B8%8B%E8%BD%BD%E8%81%94%E7%B3%BB%E4%BA%BA%E5%92%8C%E5%85%AC%E5%8F%B8%E4%BF%A1%E6%81%AF%20%20(Download%20Contacts%20%26%20Company%20Information).mp4?hsLang=en>

 

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